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Exporting Case Facts

This is a short guide to explain how to export case facts for use outside of CaseScribe

Why Export Case Facts?

Exporting case facts allows you to:

  • Use your work outside of CaseScribe

  • Write briefs using organized case information

  • Send medical chronologies to external experts

  • Analyze data in spreadsheet applications

CaseScribe can export case data, including documents and facts, but large cases may be split into multiple files during export.

  • Each exported file can be up to 12 GB in size

  • Large cases may be divided into multiple folders or files

  • Additional manual steps may be required after download

Exporting Information from Case Facts to Other Tools

  1. Accessing Client Information

    • Enter client details on the document screen.

    • Navigate to the facts screen to view facts related to the client.

  2. Export Options

    • Click on the export button to begin the export process.

    • Choose between exporting just Case Facts or Case Facts plus files.

    • Specify how you want the page numbers indexed (per document or combined).

  3. Export Formats

    • Select the export format:

      Excel file (.xlsx)

      Comma-Separated file (.csv)

      Word file (.docx)

      Word file with tags (.docx)

      LexisNexis CaseMap (.cpf)

      Fact-Indexed Combined PDF

    • Export the information to review it in the chosen format.

  4. Exporting Specific Information

    • Filter the facts based on specific document types or categories.

    • Export only the filtered information, respecting the selected filters.

    • Choose which supporting documents to include
      When exporting filtered facts with supporting documents, you can choose between:

      All case documents: Includes the complete set of case documents, even when only certain facts are included in the fact index.

      Only documents associated with filtered facts: Includes only the documents connected to the facts in your current filtered view.

      The second option can reduce the size of the export and keep the supporting documents focused on the selected facts.

      Only documents from selected sources: When you filter facts by a specific document source, you can export only the documents from that source instead of the entire case. This includes documents within the selected source that do not have extracted facts, as long as the source contains at least one document with an extracted fact.

  5. Document Formats

    1. Excel file (.xlsx):
      Exports case facts in a structured Excel spreadsheet—ideal for sorting, filtering, and data analysis.

    1. Comma-Separated file (.csv):
      A plain-text format compatible with Excel and most data tools. Good for importing into databases or custom workflows.

    2. Word file (.docx):
      Facts are presented in a user-friendly table format for easy reading or printing.

    3. Word file with tags (.docx):
      Similar to the standard Word export, but includes all tags applied to each fact for enhanced context and filtering.

    4. LexisNexis CaseMap (.cpf):
      Creates a file specifically formatted for importing directly into LexisNexis CaseMap, supporting legal workflows and analysis.

    5. Fact-Indexed Combined PDF

      The export begins with an indexed list of facts with referenced page numbers. Each reference is clickable, allowing you to jump directly to the supporting evidence later in the document.

For exports, we have dedicated Exports Center where you can manage and download your exports in one place. Exports process in the background and appear in the Exports Center when they're ready.

Exports remain available for a limited time before expiring.

Export Center is located in the menu bar on the left screen.

How to Combine Exported Documents

If your export is split into multiple files or folders, you can manually combine them.

Option 1: Use the Original Folder Structure

  • Organize exported files using the original folder structure

  • Keep documents grouped as they were in the eFolder

Option 2: Use a PDF Editor

You can combine documents into a single file using a PDF editor.

  • Use tools such as Adobe Acrobat or similar PDF software

  • Merge multiple PDF files into one document as needed

This is especially useful when exports are split due to file size limits.

Is There a Way to Check Case Size Before Exporting?

Currently, CaseScribe does not have a feature to display the total case file size before export.

Workarounds

  • Check the size of the original eFolder outside CaseScribe

  • Download files from CaseScribe and review their sizes locally

This can help you estimate how large the export will be.

What to Do If Export Is Stuck or Spinning

If the export process appears stuck or takes a long time, this is often due to large case size.

Important Notes

  • Large cases (for example, 20 GB or more) may take significant time to process

  • CaseScribe can handle exports up to approximately 26 GB total

  • Exported files will still be split into 12 GB segments, requiring manual combination

When to Take Action

  • If the export is still processing after several hours

  • If the download does not complete

  • If files are missing after export

In these cases, contact support so the issue can be reviewed.

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